Workforce-First AI Audit
A two-week diagnostic of where AI can give your team hours back.
The Workforce-First AI Audit is a fixed-price, two-week engagement that maps where your team is losing hours each week and identifies the three highest-ROI AI workflows for your business. Built for Middle Tennessee SMBs whose owners want a plan, not a pitch.
$2,500 fixed price | 10-page roadmap | No layoffs in any recommendation | Refund the second half if it has no actionable value
Who this is for
If you've been asked "what's our AI strategy?" three times this quarter, this is for you.
The Workforce-First AI Audit is built for:
- Middle Tennessee SMB owners running 25 to 500 person companies
- Operating leaders (COO, VP Ops, Head of HR, Head of Finance) whose teams keep saying they're stretched thin
- Professional service firms (law, accounting, real estate, financial advisory) where staff time is the product
- Companies that have tried AI tools individually but never with a coherent plan
This is not for:
- • Companies looking for a chatbot to put on their website
- • Leaders who want AI to justify layoffs
- • Anyone hoping to outsource the decision-making to a consultant
What you get
A 10-page roadmap your team can act on Monday morning.
The audit produces a single primary deliverable: a 10-page Workforce-First AI Roadmap. It is structured to be read in 30 minutes by a busy owner and acted on in the same week.
1. Executive Summary (1 page)
Top three findings, three priority workflows, and the recommended next step in plain language.
2. Current State (2 pages)
Where your team is leaking hours, by role and function, with specific examples drawn from the interviews.
3. Workforce-First Principles (1 page)
The framework used to evaluate every recommendation. This is what makes the roadmap defensible to your employees.
4. Three Priority Workflows (3 pages)
Each gets a one-page write-up: the problem, the AI approach, estimated hours saved per week, the specific tools to use, and the implementation difficulty.
5. Tools You Already Pay For (1 page)
An inventory of AI features inside Microsoft 365, Google Workspace, QuickBooks, and the rest of your stack. Plus which ones to activate first.
6. 90-Day Quick Wins (1 page)
What your team can implement in the first 90 days with zero new spend.
7. 12-Month Outlook and Three Paths Forward (1 page)
The longer arc, plus the three engagement options if you want help executing.
Plus: a 60-minute leadership readout with live Q&A and 30 days of light email follow-up.
The process
Two weeks, three milestones, no surprises.
Step 1
Kickoff workshop (Day 1, 90 min)
We meet your leadership team, align on goals, walk through the workforce-first framework, identify the 5 stakeholders we'll interview, and lock the schedule.
Step 2
Stakeholder interviews (Days 2 to 5)
Five 60-minute one-on-ones: typically 1 with the owner or CEO, 1 with the operating or finance lead, and 3 with frontline employees across different functions. The goal is to hear where time is actually leaking, not where you think it is.
Step 3
Roadmap and readout (Week 2)
We synthesize the interviews, build the 10-page Workforce-First AI Roadmap, and walk your leadership team through it in a live 60-minute readout. The document is yours to keep, share, and act on.
Investment
$2,500. Fixed. No surprises.
The audit is a fixed-price engagement. There are no hourly rates, no surprise change orders, and no upsells embedded in the engagement itself.
$2,500 fixed
- • 50% due at signing, 50% on delivery
- • Net 15 terms
- • Travel included within 60 miles of Franklin, TN
Refund guarantee
If the Roadmap is delivered and your team finds it has no actionable value, the second 50% is waived. No questions, no negotiation.
After the audit
Three options. No obligation to choose any of them.
Every audit ends with three clearly priced engagement options. Many clients take the Roadmap and run it themselves. The paths exist because clients consistently ask: "What if we want you to keep going with us?"
Path A: Implementation Project
We pick up one to three priority workflows from the Roadmap and build them with your team over a fixed-scope engagement.
- • Typical scope: 4 to 12 weeks.
- • Typical price: $10,000 to $40,000 fixed.
- • Best fit: clients who want results without building internal AI capability.
Path B: Fractional AI Advisor
We join your leadership team as a part-time AI lead. Weekly meetings, unlimited email access, ongoing strategic guidance.
- • Typical scope: 6-month minimum, month-to-month after.
- • Typical price: $2,000 to $5,000/month.
- • Best fit: clients building internal AI capability over 12 to 24 months who want a trusted outside voice in the room.
Path C: Team Training Program
A structured 4 to 8 week training engagement for your team. Workshops, hands-on coaching, capability assessments.
- • Typical scope: 4 to 8 weeks.
- • Typical price: $5,000 to $15,000 fixed.
- • Best fit: clients whose biggest constraint is employee comfort and skill, not strategy or tooling.
Why workforce-first
AI should give your employees hours back, not pink slips.
Most AI consulting starts with the question, "what can we automate?" That's the wrong question. It pushes you toward replacing people, and it pushes your team toward quiet resistance.
The workforce-first question is different: "where is my best employee stuck doing $20 an hour work?"
When you start there, AI becomes a tool that gives your highest performers more time on the work that actually moves the business. Your bookkeeper takes back six hours a week. Your paralegals draft three times faster. Your dispatcher gets ninety minutes back every day. Headcount stays the same. Revenue per head goes up.
That's the only kind of recommendation that makes it into a Harpeth Labs Roadmap.
Frequently asked questions
Ready to start?
Book a 30-minute discovery call.
We'll talk about your team, the workflows that are stretching them thin, and whether the audit is the right next step. No pitch.
Harpeth Labs is a Franklin, Tennessee AI consulting firm. We help Middle TN SMBs adopt AI in a way that gives employees hours back, not pink slips.